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NOTE · REPORT HANDOVER

What an Inspection Handover Report Should Contain

An export is a file. A handover is a transfer with a recipient, a moment and a version. Reports fail when the two are treated as the same thing.

Last updated: 20 Oct 2026

Why an export is not enough

A PDF generated from the current screen proves nothing about when it was generated or what changed afterwards. If a second PDF appears a week later, the recipient cannot tell which one is authoritative.

The minimum content of a handover report

ElementWhy it is there
Asset identifier and locationso the reader knows what was inspected
Version number of each recordso an edit after the fact is visible
Verification events (who, when)so the reader knows what a human confirmed
Checks performed and their resultso an omission is distinguishable from a pass
Unresolved or unchecked itemsthe part most reports quietly drop
Generation time and recipientso two copies can be ordered

Unchecked items must be visible

A report that only lists passes is not more convincing, only less useful. The line "checked, no findings" and the line "not checked" must never look the same.

One handover, one report

Generating a personalised report per reader sounds generous and destroys comparability. Generate one report per handover, then share it.

This is a practical minimum for one process, not a legal or sector-specific requirement.

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